Reviewing and updating job descriptions

They tell an employee where their job fits within the overall department and the overall company.

They help employees from other departments, who must work with the person hired, understand the boundaries of the person's responsibilities.

Avoid placing workplace requirements in this job overview. Next, create a Functions section that briefly describes major areas of the position and how tasks and responsibilities differ from position to position.

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Develop job descriptions to provide employees with a compass and clear direction.A job description provides the information employees require to perform their work to the standards set by the company.Once these changes are completed by HR, the description should be presented back to the employee and manager for their approval. A comprehensive job description should include: • Job title and summary of responsibilities • Four to eight key tasks that are required of the job • Minimum qualifications, including education level, licenses and certificates, professional experience, and skills necessary to do the job • Working conditions, physical demands, and possible hazards • Supervision/management interactions • Acknowledgement that your organization is an equal opportunity employer as well as a stated expectation that the candidate will be responsible for "other job duties as assigned" A great resource for building job descriptions is O*Net Online.O*NET, or the Occupational Information Network, was built for the U. Department of Labor, Employment & Training Administration.Typically, a job should not be posted until it has been titled and graded through this process.

In all cases, the classification process should be completed with Human Resources before having any discussions with employees or prospective employees.A job description is a legal document, so it must be up-to-date, accurate, and defensible in case an employee or former employee decides to take legal action against the company. Within your company, both managers and employees use job descriptions to perform critical functions: The clearer and more detailed a job description is, the more useful it is to employees and managers, and the more defensible in cases of employee-company litigation, which can be a costly endeavor.The Components of a Well-Developed Job Description Start with an overview of the position in your job description.The website has free online courses, webinars, and more.There is even a course called the, "Value of O*NET for Educators!In the tasks section, don’t assume new hires will understand company abbreviations, or even industry acronyms. A confusing job description may not be defensible if no one can understand it.